Registering Users in Courses Using the Registration CSV

Drew Albenesius

August 20, 2018 21:49

After courses and user accounts have all been created, a registration import is the final piece to getting users enrolled in their respective courses with appropriate access.

Generate a Registration Import CSV

Using any standard spreadsheet editing software, you're going to create a CSV with 4 columns that correspond to the fields necessary for registering users into courses.Here's a templateto get you started.

Description of fields/columns

The course registration CSV is similar to the standard user creation/update CSV in that it uses the “1” is “yes” “0” is "no" logic for some of the fields. Below are descriptions of each field according to its corresponding column in any application that allows you to edit spreadsheets:

A. Course SyncID - Sync ID for the course (located in column A in the course import CSV)
B. User SyncID - Sync ID for user to be enrolled in the course (located in column A in both the simpla and standard user import CSVs) 
C. Faculty - If the user is to be enrolled as faculty then this field should have a “1” and if they are a student is should say “0" 
D. Delete - This should be set to “0” unless this you are running an update in which you are removing users in which case you’ll use a “1” instead.

Preparing the CSV for Export

Once all of the relevant data has been put into the file in the correct format, be sure to remove any of the guides that were being used so that the first cell (A1) has [registration] in it, immediately followed by the data being uploaded as shown in the image above.

Go to the Administration tab

Once your CSV is correctly formatted and ready to go, you'll want to head over to the "Administration" tab to upload it.

Click on Import

Select "Upload"

Check off "Debug" before selecting and uploading your CSV

The "Logs" Page

After a standard CSV, you'll be brought to the "Logs" page where you'll be able to see how many imports have been attempted and how many entries within those imports have been successful.

Refresh to view your results

After refreshing, you'll be able to view the results of your import once it's complete and then adjust or re-upload accordingly. Keep in mind that for large data imports, you'll have to wait a few moments before this information becomes available.